September 3, 2025 Agenda

Call Meeting to Order

  • Attendance Roll Call
  • Accept Minutes from Previous Meeting

Reports

Old Business

  • In-person Town Hall October 1st
  • Interest Bearing, Money-Market Accounts
  • Monument for Lakeside Lots
  • Spending plan for security fund in budget
  • Fence bids – Approve for fall?
  • Fieldcrest common area park

New Business

  • Forney Fire Department & ESD Board Proposal
  • Pool Standards for New Pool
  • Election Buddy for Elections
  • Software for Sending Certified Email
  • Standards for Lease Agreements for Legal Counsel
  • Reserve study – Choose contractor
  • Compliance appeal committee (Landscape?)
  • Aging AR & Postage costs
  • Commercial vehicle defintion resolution
  • Fence bids (choose contractor and timing)
  • Working capital increase to $500
  • Annual assessment increase 3.5%
  • Collections, small claims court, etc
  • TR Office Lease, Amendment C
  • Flag football league
  • Sagebrush park dog stations
  • Reconsider D&D Landscaping
  • Recommended vendor list

Executive Session

  • Legal counsel follow-up
  • Deliquency Report, Compliance Review, Fine Report
  • Discuss Management Company

Populate Tasks List

Adjourn

Helpful Links

Tasks (Follow Up)

  • Fence estimates with options for composite materials requested
  • Dog park screen bid for holly bushes
  • BOD needs to make a decision on landscape company
  • Essex to set up next town hall meeting at Lewis for October
  • BOD needs to make a decision on how to invest reserve money
  • BOD requested a reserve study update
  • BOD will need to hold meeting with FFD and ESD once plans are available for fire station
  • Essex to purchase Election Buddy account and upload database to be used in future votes and elections
  • Essex to book/schedule Constable for extra security and ask them to walk around
  • Essex has been tasked with getting pictures from compliance to integrate with C3
  • Essex to get the BOD a bid for upgrades to the Field Crest park to include adding a poor and play ground surface
  • Essex to get a survey posted for pool hours at Tiny Pool that BOD will use to make a decision for next season. Survey will be posted at new pool and available at town hall meeting.
  • Essex to provide training with pool monitor company on how to follow the new guidelines we emailed out to the pool monitoring company. This may be something Casey is willing to do and invite any BOD that wants to come.
  • Essex to make FB post with new pool check in rules and firework safety tips.
  • Essex to create an email and text campaign driving homeowners to the FB post mentioned above
  • Essex to set up a petty cash account with a debit card for Association use
  • Legal to follow up the two letters we received
  • Legal to wrap up Shackleford drive-by case
  • Asibor follow-up regarding sub-letting